Reporting

Read our annual reports, FOI statements and other required reports

On this page:

Strategic Plan 2019-23: Simple, Connected Journeys

Our strategic plan reflects the need to work together – across roads, public transport, ports and freight – to make journeys simpler, safer and more reliable for everyone.

Simple, Connected Journeys is about the connection of people, to jobs, school, goods and services, and to each other.

Annual reports

The DoT annual report was tabled in Parliament on Thursday 29 October 2020. It outlines DoT's work and achievements for 2019-20.

Previous annual reports

2018-19

As a result of a Machinery-of-Government change, effective on 1 January 2019, the Department of Economic Development, Jobs, Transport and Resources (DEDJTR) became the Department of Transport. The DEDJTR annual reports are available below.

2017-18

The accessible version of the DEDJTR annual report 2017-18 has been divided into four documents which represent the four sections of the report. Additional information and disclosure of consultancy expenditure is also available below.

2016-17

Action plans for diversity and inclusion

Freedom of information

Victoria's Freedom of Information Act 1982 (FOI Act) gives members of the public the right to apply for access to information held by ministers, State Government departments, local councils, public hospitals, most semi-government agencies and statutory authorities.

The department complies with the FOI Act and has a dedicated Freedom of Information (FOI) unit which can answer any questions you may have relating to FOI and the department.

How do I lodge a FOI request?

It is important to first contact the department's FOI unit to confirm whether a formal request for documents is required, as information may already be available in the department's annual report or on the department's website.

To lodge an online FOI request, visit the Victorian Government's Freedom of Information website which outlines the steps for making a request.

Alternatively, you may wish to lodge a request to the department directly via email at [email protected]

Please note that departmental staff are working remotely to help stop the spread of the COVID-19 virus. As a result, there is limited scope to respond to any requests sent to the department by surface mail – requests and payment of the application fee should be made online through the Victorian Government's Freedom of Information website.

What is the cost of lodging a request?

All FOI requests are subject to a $29.60 application fee (as at 1 July 2019).

This fee is subject to an increase on 1 July every year.

The application fee must accompany the request at the time of lodgement, otherwise the request will be invalid.

The fee may be waived in cases where payment would cause an applicant financial hardship.

Where an applicant seeks a waiver of this fee, the request should indicate the grounds on which a waiver is being sought (for example, low income or holder of Commonwealth health care card).

Access charges may also apply once documents have been processed and a decision on access is made. Some of these charges include a 20c per A4 page photocopying charge and a $22.20 per hour search and retrieval charge.

It should be noted that, under certain circumstances, some of these charges can be waived.

What kind of information is available for request?

The FOI Act allows people to apply for access to all documents held by an agency, irrespective of the form in which the documents are stored. This includes paper and electronic documents.

Assistance in determining documents relevant to a request can be provided by the department's FOI Unit.

Are documents requested under FOI automatically released?

In assessing whether it is suitable to release documents, the FOI officer considers whether any material requested is exempt from release under the FOI Act.

The FOI Act outlines general categories of information that are exempt.

These include information relating to the personal affairs of third parties, information provided in confidence, information which if released might endanger the lives or physical safety of individuals, cabinet documents, commercial-in-confidence documents, internal working documents which if released would be contrary to the public interest and so on.

The full list of exemptions can be found in Part IV of the FOI Act. 

Who are the decision makers under the FOI Act?

Decisions are made under the FOI Act by the Secretary of the department, or by an authorised officer in line with arrangements made by the Secretary as required under sections 26 of the FOI Act.

Decision-making powers and other powers affecting members of the public are found in the legislation administered by the portfolio ministers.

Acts administered by the portfolio ministers are listed in General Orders available on the Department of Premier and Cabinet website.

Where can I access information about specific areas of responsibility of the department?

For the benefit of members of the public, the Department of Transport releases a large amount of information through online and print publishing.

In addition, Freedom of Information statements made under Part II of the FOI Act provide information about the department and its functions, and show how the department is making information readily available to the public.

Members of the public can also call or write directly to the department seeking information on any aspect of its operations, including unpublished material listed in appendix 16 of the department's annual report or on the department's website.

The correspondence can be addressed to either the Secretary of the Department of Transport or the director of the relevant business unit.

Guidance on the relevant business unit can be taken from the department's organisation chart contained in the annual report.

Contact

To lodge a FOI request directly to the department in writing, or for information on completing and lodging a request under the FOI Act, you can contact an FOI officer by email at: [email protected].

A FOI request must be specific enough to allow an agency to identify documents considered relevant to a request.

Where the terms of a request are vague, assistance will be provided to applicants to help determine the type of documents being sought. 

DoT gifts, benefits and hospitality policy

The acceptance of gifts, benefits and hospitality policy outlines the Department's position on responding to offers of gifts, benefits and hospitality.

DoT gifts, benefits and hospitality register

The register includes offers of gifts, benefits and hospitality made to departmental staff with a value over $50, whether accepted or not.

DEDJTR gifts, benefits and hospitality register

As a result of a Machinery-of-Government change, effective on 1 January 2019, the Department of Economic Development, Jobs, Transport and Resources (DEDJTR) became the Department of Transport. Previous DEDJTR registers are available below.

Further information

For further policy information, email [email protected].

Reporting fraud or corruption

Statement of commitment 

The Department is committed to promoting a culture of integrity and ethical behaviour in the delivery of services it provides to the Victorian community, and in the governance of those services.  

If you have knowledge or reason to believe a departmental employee, agency employee of the department, contractor, or service provider is or has been involved in fraudulent or corrupt conduct, you should report it as a complaint or a public interest disclosure (PID). 

Public Interest Disclosures Act 2012

The Public Interest Disclosures Act 2012 (Vic) (the PID Act) supports the Government's commitment to the principles of open, honest and accountable governance and is designed to protect the public interest by:

  • exposing serious public sector wrongdoing,
  • ensuring public organisations are responsible and accountable,
  • protecting people who make a public interest disclosure from detrimental action and ensuring their privacy.
You may wish to make a complaint using the PID process if your complaint is about improper conduct and you are concerned that detrimental action may be taken against you for making the complaint.

You receive the protection of the PID Act once your allegation has been fully assessed as being a public interest disclosure. 

Reporting suspected fraud or corruption to the Department 

The Department provides a number of channels for reporting suspected fraud or corruption. 

In writing:

Department of Transport
Public Interest Disclosure Coordinator
60 Denmark Street,
Kew, VIC 3101

To PID Coordinator:

Mr Paul Santamaria
Executive Director, Governance & Portfolio Services
[email protected]
0448 919 825

By telephone:
 
Manager, Ethical Behaviour on 0448 919 825

By email:
 
[email protected]

External reporting service:
 
Stoppline Pty Ltd on 1800 290 609.  Stopline is an independent reporting service. 

Making a public interest disclosure

If you wish to make a PID about the actions of the Department or any of its employees or officers, you should contact the Department’s PID Coordinator at the details listed above. 

Alternatively, disclosures may also be made directly to the Independent Broad-based Anti-corruption Commission (IBAC) at:

Level 1, North Tower, 459 Collins Street
Melbourne, VIC 3000
1300 735 135
ibac.vic.gov.au
[email protected]

Relevant legislation

Public Interest Disclosures Act 2012 (Vic) (formerly known as the Protected Disclosures Act 2012) 

Ministerial travel reports

Travel reports will be displayed if there has been recent travel activity by a departmental minister.