There is a process to follow when removing number plates from a trade-in vehicle and holding them for reissue to another vehicle registered in the same name or to replace damaged, lost or stolen number plates.

Please follow these instructions:

Get a Dealer Online authority to register form [PDF 267 Kb] completed and signed by the registered operator.
Confirm ownership of the trade-in and its number plates through the dealer help desk.
If the new vehicle is to be registered to a different name to the owner of the number plates, discuss the options with the dealer help desk.
Select the next pair of number plates in your stock.
Complete the Number Plate Orders form [PDF 156 Kb].
Place the number plate bar code in the space provided at the top of the form.
Record the new number plates, trade-in number plates and expiry date details in the spaces provided at the top right-hand corner of the form.
Complete the personal details (name, address) of the current owner of the vehicle.
Tick the correct type of number plates (car, motorcycle, trailer).
Complete the details of the trade-in vehicle (make, vehicle type, serial number and engine number).
Tick the box to retain the number plates (to have the plate recorded as held for re-issue to the new vehicle).
Tick box number 5 (Change of Number) and enter the required fee.
Have the owner of the trade-in vehicle sign in the field provided.
see Number plate fees
Log on to the online dealer bookshop. If you require access please email Vicroads with the following information:

Description of request: New User
Company/Dealership name:
Name of Dealer (Person):
Email address:
LMCT/LVT/VIV/VASS Number: (Provide applicable number):
Phone Number:

Number plate change requests can take up to 48 hours from the day the request is made to be processed

Number plate guides for dealers

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